Crew Management Software That Actually Fits a Cleaning Operation

Assign crews in seconds, not minutes

Open a job, type a cleaner's name, and assign. The system warns you when a cleaner is scheduled off that day or outside their shift hours, so you don't accidentally double-book or send someone on their day off.

• Searchable cleaner picker with shift-hour validation
• Multi-cleaner assignments per job (1–10 crew per visit)
• Reschedule from the calendar with one drag

Job-based clock-in keeps everyone honest

Crews clock in on their assigned job in the CleanPilotPro mobile app when they start work. Managers see live status — scheduled, in progress, completed — without calling anyone.

• Native iOS and Android apps
• Auto clock-out when the job is marked complete
• Tracked hours feed straight into payroll

Crew chat replaces the group text

Every conversation, photo, and job note stays in one place. No more lost messages, no more 'which group chat was that in?'

Payroll that calculates itself

Weekly hours are aggregated automatically from completed jobs. Approve, mark paid, and you're done. Cash and direct-deposit splits are supported per cleaner.

Managing multiple cleaning crews at once

See every crew on one weekly timeline, one row per cleaner, with unassigned jobs pinned at the top. Filter by cleaner, customer, status, or date range to work one crew or one segment at a time, and reassign across crews when someone calls out — the affected cleaner gets the change on their phone instead of in a group text.

• Per-cleaner timeline plus calendar and list views
• Filters by cleaner, customer, status, and date range
• Reassign across crews in a tap
• Unassigned jobs surfaced before the week is published

Employee roles, documents, and notes

Every team member has a role that controls what they can see and do — cleaner, technician, manager, or company admin. Cleaner profiles hold contact details, avatar, private internal documents, and admin-only notes, so hiring paperwork and performance context live with the person instead of in a filing cabinet.

• Roles for cleaners, technicians, managers, and company admins
• Invite team members by email, or import a team list in bulk
• Private employee documents and admin-only internal notes
• Job history per cleaner with hours and completed work

Crew accountability without guesswork

Because clock-in is tied to the assigned job, every completed visit carries a timestamped work record, completed checklist items, uploaded photos, and any note the cleaner left. When a customer questions a visit, the record already exists.

• Timestamped clock-in and clock-out per job
• Checklist completion and job photos per visit
• Cleaner notes surfaced to office staff on the job record
• Expected hours versus tracked hours visible in reporting