Run recurring commercial accounts, crews, employee time records, payroll and invoicing from one system — built for cleaning companies serving offices, retail and multi-site customers.
No credit card required · Free setup assistance included
Commercial cleaning business software is the system a cleaning company uses to schedule recurring accounts, assign and manage crews, record employee work hours per job, document completed work, and turn that record into payroll and invoices. CleanPilotPro covers those operational workflows: recurring job series for every account, crew assignment with availability checks, job-based clock-in and clock-out, checklist templates, job photos, per-job invoicing, and reporting on completed work. Office staff work from a web dashboard; crews work from the iOS and Android app.
What is commercial cleaning business software?
It is the operational backbone for a commercial cleaning company: one place that holds your accounts, your recurring schedule, your crews, the hours they work, the evidence that the work was completed, and the payroll and invoicing that follow. It is different from general accounting software, which records money but not the schedule or the crew, and different from a spreadsheet, which records the plan but never what actually happened.
Customer and site records with multiple contact phone numbers
Recurring job series per account
Crew assignment with day-off and overlap warnings
Job-based employee clock-in and clock-out records
Checklist templates and job photos as proof of service
Per-job invoicing and payment-method records
Scheduling recurring commercial jobs
Commercial work is overwhelmingly recurring: the same sites, the same nights, the same scope. Build each account once as a weekly, bi-weekly, monthly or custom series and the visits generate for you. Editing the series updates future visits while completed history stays intact, and duplicate overlapping visits for the same account are filtered out automatically.
Weekly, bi-weekly, monthly and custom recurrence
Edit a single visit or the whole series
One recurring series per job title per customer prevents duplicates
Calendar, per-cleaner timeline and filtered list views
Managing crews across multiple accounts
Assign one or several cleaners per visit and see the whole week as a per-cleaner timeline with unassigned jobs surfaced at the top. Assignment checks warn you when a cleaner is scheduled off or already on another active job, so coverage problems appear while you are still building the week.
1–10 cleaners assignable per job
Roles for cleaners, technicians, managers and company admins
Employee documents and internal notes kept on each profile
Crew chat and bulk messaging for shift and site changes
Job-based employee time tracking
Crews clock in and out against the specific job they are assigned to, from the mobile app. Each visit produces a timestamped work record, and completing a job clocks the cleaner out automatically. Where tracked time exists it is used; where it does not, the job's expected hours act as the fallback, so no week is missing data.
Clock-in and clock-out per assigned job
Automatic clock-out on job completion
Live job status: scheduled, confirmed, in progress, completed
Hours flow into the weekly payroll view without re-entry
Checklists and job photos for account accountability
Commercial customers ask for evidence, especially on multi-site contracts. Attach a checklist template to each job type so scope is identical across crews and sites, and have cleaners upload photos of completed areas. Photos can still be added after a job is completed, which matters when a customer questions a visit days later.
Reusable checklist templates per job type
Task completion recorded per visit
Job photos stored with the visit
Cleaner notes surfaced to office staff on the job record
Customer and account records
Each customer record holds site address details, primary and secondary phone numbers with phone types, default pricing and payment method, service history and revenue from completed jobs. Existing customer lists import from CSV, including first and last name columns and multiple phone fields, so moving from a spreadsheet does not mean retyping your book of business.
CSV import for large customer lists
Primary and secondary phone numbers, typed as mobile, office or other
Default price and pricing model auto-fill new jobs
Service history with revenue from completed visits
Payroll workflows and invoicing
Weekly payroll aggregates hours from completed jobs per employee, supports splitting a week's pay between cash and direct deposit, and exports for your payroll filing process. On the revenue side, invoices are generated per job and payment methods are recorded, with commercial customers defaulting to invoice rather than card or cash.
Weekly payroll view built from completed-job hours
Cash and direct-deposit split allocation per employee
Per-job invoicing with payment-method records
Optional cleaning-supply charges included in job totals
Reporting and mobile access
Reporting aggregates completed jobs into revenue, hours and completion figures by date range, so you can see which accounts run over their expected hours and which crews are consistently on scope. Crews use native iOS and Android apps for schedules, clock-in, checklists, photos and chat; office staff use the web dashboard.
Revenue and payroll reporting on completed jobs only
Hours variance visible per job and per employee
iOS and Android apps for field crews
Push, SMS and email notifications for schedule changes and reminders
Frequently asked questions
What does commercial cleaning business software do?+
It holds your commercial accounts, generates recurring visits, assigns crews, records employee clock-in and clock-out per job, captures checklists and photos as proof of service, and turns completed work into weekly payroll and per-job invoices.
Can CleanPilotPro handle multiple recurring commercial accounts?+
Yes. Each account can have its own recurring series with its own interval, arrival window, crew size, expected hours and price. Series can be edited as a whole or per visit, and duplicate overlapping visits are filtered out.
Does CleanPilotPro include contract bidding or proposal tools?+
No. CleanPilotPro focuses on operations: scheduling, crews, employee time records, checklists and photos, customer records, payroll workflows, invoicing and reporting. Bidding and proposal generation are not part of the product.
How do commercial cleaning crews record their hours?+
Assigned cleaners clock in and out against each job in the mobile app. Completing a job clocks them out automatically, and those hours feed the weekly payroll view. Where no tracked time exists, the job's expected hours are used as a fallback.
Can I import my existing commercial customer list?+
Yes. Customer lists import from CSV, including separate first and last name columns and primary plus secondary phone numbers with phone types. Duplicate detection is case-insensitive.
Is there a free trial?+
Yes — a free trial with no credit card required, and setup assistance to help you import customers and build your recurring accounts.